When:                       Saturday,  October 24, 2020 11:00 AM to 5:00 PM                                         
                               Live music starts at 12 Noon until 5:00 pm.

Where:                     947 Carter Drive, Calabash, N. C. 28467
                              Behind Calabash Fire Station

SET-UP:                  Saturday, October 24th, starting at 8:00 AM, set-up must be completed by
                              10:30 AM. Booths will be located on grass ground, please plan accordingly.
                              ALL VEHICLES MUST BE OUT OF FESTIVAL AREA by 10:00 AM and
                              may not re-enter grounds until closing (5:00 pm).
                              Organizers are not responsible for lost or damaged items.
                              Police will assist in monitoring festival grounds on the day of the event.

SPECIAL NOTICE DUE TO COVID-19:
                               If still required by the event date statewide restrictions will be followed by
                               vendors, organizers as well as visitors.
                      
ELIGIBILITY:         The Oktoberfest committee and its charity  reserve the right to deny any
                               application for any reason.

ENTRY FEES:        10-09-2020 is deadline for applications. Applications received after this date
                               are subject to availability of space. Application must be received signed and
                               with fee. Applications will not be processed without payment.
                               RETURN CHECK FEE IS $35.00.

                               Space fee: $95.00 for businesses
                                                $45.00 for arts & crafts
                                                $30.00 for non-profit organizations
                               PROCEEDS GO TO  A LOCAL CHARITY
.
ELECTRICITY:       Vendors to list all electrical connections on application.
                               The committee reserves the right to charge a fee for electrical connections
                               contingent on availability.

SALES:                    Exhibitors will be required to handle their own sales, collect and turn in
                               6.75% NC sales tax where applicable. All items sold or displayed must be
                               contained in booth space purchased and no items, solicitation or setups shall
                               occur outside of purchased booth space.

REQUIREMENTS:  Exhibitors are responsible for tent, tables, chairs, props, drop cords, etc and
                               keeping their booth manned during festival hours. According to NC Fire Code
                               you must have a fire extinguisher if you have electricity in your tent (Calabash
                               Fire Dept. will inspect).
                              Booths to be attractive from all sides and shall not distract from neighboring
                              display(s).

                            
  NO SMOKING  IN VENDOR TENTS.

                      
WEATHER:            The festival may be canceled in the event of a hurricane threat, heavy rains
                              and/or winds. 80% of the fee will be refunded.
                              Cancellations will be decided by the festival committee and/or Brunswick
                              County Emergency Management.

APPROVAL:          An approval letter will be e-mailed to your valid email address on your
                             application. This will be the main form of communication between the festival
                             committee and the vendors.
                             Vendors will receive their assigned booth number by email no later than
                             October 22, 2020.



Click here to download the Vendor Application form.  
Vendor Rules