When: Saturday, October 24, 2020 11:00 AM to 5:00 PM
Live music starts at 12 Noon until 5:00 pm.
Where: 947 Carter Drive, Calabash, N. C. 28467
Behind Calabash Fire Station
SET-UP: Saturday, October 24th, starting at 8:00 AM, set-up must be completed by
10:30 AM. Booths will be located on grass ground, please plan accordingly.
ALL VEHICLES MUST BE OUT OF FESTIVAL AREA by 10:00 AM and
may not re-enter grounds until closing (5:00 pm).
Organizers are not responsible for lost or damaged items.
Police will assist in monitoring festival grounds on the day of the event.
SPECIAL NOTICE DUE TO COVID-19:
If still required by the event date statewide restrictions will be followed by
vendors, organizers as well as visitors.
ELIGIBILITY: The Oktoberfest committee and its charity reserve the right to deny any
application for any reason.
ENTRY FEES: 10-09-2020 is deadline for applications. Applications received after this date
are subject to availability of space. Application must be received signed and
with fee. Applications will not be processed without payment.
RETURN CHECK FEE IS $35.00.
Space fee: $95.00 for businesses
$45.00 for arts & crafts
$30.00 for non-profit organizations
PROCEEDS GO TO A LOCAL CHARITY
ELECTRICITY: Vendors to list all electrical connections on application.
The committee reserves the right to charge a fee for electrical connections
contingent on availability.
SALES: Exhibitors will be required to handle their own sales, collect and turn in
6.75% NC sales tax where applicable. All items sold or displayed must be
contained in booth space purchased and no items, solicitation or setups shall
occur outside of purchased booth space.
REQUIREMENTS: Exhibitors are responsible for tent, tables, chairs, props, drop cords, etc and
keeping their booth manned during festival hours. According to NC Fire Code
you must have a fire extinguisher if you have electricity in your tent (Calabash
Fire Dept. will inspect).
Booths to be attractive from all sides and shall not distract from neighboring
NO SMOKING IN VENDOR TENTS.
WEATHER: The festival may be canceled in the event of a hurricane threat, heavy rains
and/or winds. 80% of the fee will be refunded.
Cancellations will be decided by the festival committee and/or Brunswick
County Emergency Management.
APPROVAL: An approval letter will be e-mailed to your valid email address on your
application. This will be the main form of communication between the festival
committee and the vendors.
Vendors will receive their assigned booth number by email no later than
October 22, 2020.
Click here to download the Vendor Application form.